Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open
Answer and direct incoming calls for the office Gather, organize and enter data into legal software
Check email and voice mail as appropriate to assure timely responses to all inquiries
Pull the end of the day reports for the Communications Dept
Keep the office organized and maintained (including the lobby area, supply room, etc)
Approach all clients and employees with a positive tone and genuine warmth
Handle sensitive client data with the utmost discretion, care, and accuracy
Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines
Qualifications:
High school graduate; Experience in a law office or in a medical office
Experience in an administrative or office manager role
Excellent verbal/written communication and interpersonal skills
Professional demeanor and positive communicator
Excellent typing skills and computer literacy, including a solid understanding of Microsoft Word, Outlook, and Excel applications
Demonstrate proficiency to focus on details, handle multiple tasks, and remain highly organized
Go above and beyond on simple requests to make things easier on others.