Law Office Administrator Full Time

Responsibilities of the Job:

• Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open
• Answer and direct incoming calls for the office Gather, organize and enter data into legal software
• Check email and voice mail as appropriate to assure timely responses to all inquiries
• Pull the end of the day reports for the Communications Dept
• Keep the office organized and maintained (including the lobby area, supply room, etc)
• Approach all clients and employees with a positive tone and genuine warmth
• Handle sensitive client data with the utmost discretion, care, and accuracy
• Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines

Qualifications:

• High school graduate; Experience in a law office or in a medical office
• Experience in an administrative or office manager role
• Excellent verbal/written communication and interpersonal skills
• Professional demeanor and positive communicator
• Excellent typing skills and computer literacy, including a solid understanding of Microsoft Word, Outlook, and Excel applications
• Demonstrate proficiency to focus on details, handle multiple tasks, and remain highly organized
• Go above and beyond on simple requests to make things easier on others.